Manager, Administration

Role

The role of the Administration Manager is to coordinate CED’s administration system and general workflows. He/she oversees all the administration activities of CED.

Key Accountabilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes for maximum efficiency.
• Coordinate and manage office building ancillary support services, to coordinate with the procurement unit on local purchases of stationery, equipment, buffet supplies and other company business-related purchases.
• Review and approve the selection and purchase of all office-related supplies on the SAP system.
• Travel process for Staff including (Travel agencies contracts, Air Tickets booking, and Accommodation reservations).
• Mailroom functions, Courier, and postal services.
• Office space arrangements.
• Manage and oversee the daily operation of stores, asset management, and other relevant areas.
• Seasonal summer operation arrangements like accommodation, car rentals, and sales branch-relevant operations.
• Follow up and manage CED’s branches' Buffet Consumption, Water Consumption, Electricity Consumption, Equipment Maintenance, Furniture Maintenance, Asset Log Sheet, and the required Water & Sewage services.
• Budget controller and putting the required budget for the upcoming year.
• Report all admin expenses.
• Make a quarterly asset inventory report, review the asset log sheet for each branch and asset movements between branches and warehouse, and finalize the required asset transfer as per company policy.
• Oversee the whole Fleet Operations.
• Perform any additional tasks as requested according to the company's policies and procedures.

Strategy & Business Planning

Budget & Plans

Policies , systems processes & procedures

HSE & Risk Management

Change Management

Continuous Improvements

People management

Working Conditions

Necessary Experience

• 10 -15 years of experience with a minimum of 3 – 5 in the same position, preferably in a similar industry.

Education Requirements

• Bachelor’s degree in a relevant field.

Competencies